1. Terms
1.1 The person or organisation to whom approval is granted (Hirer) will be held responsible for the conduct and supervision of all persons attending the event(s) covered by that approval and the termination of the event(s) at the time specified.
1.2 The person or organisation to whom approval is granted (Hirer) will be held responsible for any damage caused to the facilities or property by any person or persons attending the activity/event(s) covered by that approval.
1.3 It is the Hirer’s duty to agree to take on the liability / responsibility for managing / mitigating risks associated with their players when using our facilities to account for COVID-19 measures (eg. player wellbeing etc.)
2. Use of MCAST Facilities managed by MG2i
2.1 The number of persons attending an activity/event must be in accordance with the accommodation available and be consistent with the number of supervisors in attendance.
2.2 Approvals for use of facilities include use of toilets and changing rooms.
2.3 items of equipment may not be available for activity/events unless specially requested beforehand. Where any non-MCAST Gateway to Industry Ltd. (MG2i), service is required by the organisers and MG2i makes the necessary arrangements, it should be clearly noted that under such circumstances MG2i acts as an agent and not the principal and can therefore not be held responsible in the event of any problems arising.
2.4 Any irregularities or damage must be reported to the MG2i representative within 24 hours of occurrence before leaving premises and will be charged to the final account.
2.5 Only activities that are deemed compatible with the MCAST Principles and Statutes and consistent with the objectives of the Campus as a place of teaching, learning, and research will be permitted to take place on-premises. MG2i reserves the right to refuse to accept any booking solely at its discretion and without giving a reason.
2.6 The Hirer and your party must comply with all rules, regulations, policies, and codes of practice of MG2i and MCAST including but not limited to:
3. Insurance
3.1 It is your sole responsibility to insure your activity. MG2i may request a copy of the Insurance if it deems fit.
3.2 MG2i does not accept any responsibility or liability of any injuries during the event and in respect of loss or damage to any property or equipment bought on to MCAST premises by You or on Your behalf.
4. Applying and Confirming Your Booking
4.1 You have to do your request for availability and quotation by completing the form online. MG2i may at its sole discretion refuse to accept any booking.
4.1.1 to confirm quotation the required deposit per clause 4.1.6 below applies if facilities are needed for more than 3 months. In less than 3 months payment terms on the quotation will apply.
4.1.2 a completed activity/event schedule
4.1.3 a copy of Your relevant insurance policies (maintained and up-to-date) which would be required in the normal course for a big scale activity/event;
4.1.4 a risk assessment for Your Event if requested by MG2i.
4.1.5 where young persons under the age of 17 or vulnerable adults are attending your event, a copy of your relevant protection policy and procedures.
4.1.6 a non-refundable deposit equivalent to 25% of the total charge for your booking as notified by Us to You (“Booking Deposit”).
4.2 By signing the quotation you hereby agree to pay all the charges for the activity/event, meals, and other facilities as set out on the Event Schedule, subject to cancellation or variation thereto strictly following this Contract.
5. Cancellation
5.1 Cancellation of a booking must be notified in writing as soon as possible and in any case not later than one week before the date concerned. In the event of a cancellation of a booking, or failure to attend, by an organisation, MG2i reserves the right to retain the Booking Deposit and collect the previously agreed charges in whole or in part.
5.2 MG2i reserves the right to change or cancel a booking. Where a booking has to be so canceled or changed as much notice as possible will be given and the Booking Deposit shall be returned to you.
6. Payment
6.1 The person who signed the application form shall be responsible for the prompt payment of the account which is due from the date of issue.
6.2 We will invoice You for all charges, less any deposit paid according to clause 4.1.6 above or any advance payments made approximately seven days after the Event. You must pay in Euros, to the address shown on the invoice, within 30 days of the date of the invoice. Charges may include charges for any loss or damage whatsoever incurred by the MG2i as a result of the actions of You or any member of Your party and for any additional goods or services supplied in addition to those detailed on the Booking Form. Where accounts remain unpaid beyond 30 Days further bookings will not be accepted.
6.3 Charges may include charges for any loss or damage whatsoever incurred by MG2i as a result of the actions of you or any member of your party and for any goods or services supplied in addition to those detailed on the Booking Form.
7. Behaviour on MCAST Premises
7.1 You must make sure that You, members of your party, your agents, and anyone visiting you at MCAST behave in such a way that they do not cause a nuisance or unreasonable disruption to MCAST, its members, students or employees, or to any other visitor to MCAST.
7.2 You shall be responsible for the behavior of all members of your party, and you shall ensure they do not undertake any activities that may bring MCAST into disrepute, comply with all licensing, statutory, health, and safety requirements, and other such matters or instructions issued under them and at all times comply with the instructions of the Sports Centre staff and MCAST Security Service.
7.3 The facilities and MCAST premises must be treated with care and respect, You and your party must respect the privacy of its residents and shall not interfere with or gain access or attempt to gain access to those parts of MCAST premises for which public access or access is indicated by MCAST as being unauthorised. Noise levels must be kept to a minimum especially between the hours of 10.30 pm and 8.00 am.
7.4 You shall ensure your party does not behave in a manner that puts others (including delegates or members of MCAST) at risk or which is abusive, threatening, or offensive to the staff, students, or visitors to MCAST.
7.5 If You or any of your party does not behave in an appropriate manner we may exclude them or any member of your group from MCAST premises and/or terminate the Event in whole or in part immediately. We shall not be liable if we exclude any person or persons or terminate the activity/event in whole or part pursuant to this clause in any manner whatsoever and You shall not be entitled to a refund or reduction.
7.6 MG2i will not be liable to You for any loss (including consequential loss), damage, costs, or liability suffered or incurred by a member of Your group, or those invited to attend by You.
7.7 You agree to pay MG2i on an indemnity basis for any loss or liability of any kind to any person which results from you or any member of your party failing to obey any MG2i Ordinance, Regulation, or Rule.
7.8 Any organisation or individual making bookings are reminded that they may not use the name of MG2i or MCAST or associated logos save with specific authorisation. Where usage is required such use shall be qualified by a note that any courses offered are not courses of MG2i or MCAST. Photographs of any part of MCAST must not be used without formal approval.
8. Signature of Booking Form
8.1 By filling in the booking form the representative of the organisers accepts the terms and conditions noted herein and warrants that he or she has been duly authorised to legally bind the individual or organisation on whose behalf the booking is being made. In the event of the organisation not being an incorporated body, the signatory to the booking form warrants that he or she has the power to bind members of the organisation being a partnership or unincorporated association all jointly and severally as agents, failing which the signatory accepts personal liability under the contract which is entered into.
9. Event Streaming, recording, and analysis
MG2i retains the right to be the sole broadcaster for live event streaming. Broadcasting of events is strictly prohibited unless full permission is authorised by MG2i. For full details on event streaming, recording and analysis contact us on [email protected]
